November 16, 2020, 7PM, via Zoom
These notes are provided by volunteers and are not official minutes or part of the Board’s functions.
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David introduced Sargent Hunter from the Constables office as a special guest to address the neighborhood on crime in our area.
A member of Citizens on Patrol reported that according to the latest monthly report, the hours patrolled were down last month.
A homeowner indicated that she had called the constable’s office concerning a crime in the area and requested a call back, and did not get a call. Sargent Hunter indicated that she should have called back and complained or ask for a supervisor.
David established the quorum.
Board members present: David, Candy, Mark and Anthony. Randy was absent.
Mark made a motion to approve the minutes of the last meeting. Candy seconded it, and it passed unanimously.
Management Report: Property on Olympia is being foreclosed on by possibly the mortgage company and the city for back taxes. The Board is maintaining the property. All foreclosure actions have been suspended until January.
Summarization of items approved via unanimous consent since last meeting: Trees were trimmed around the clubhouse; A breaker was replaced; Holiday Lights contest with judging by The Garden Committee approved. Discussion about electrical work and repair of a computer fan.
John Respess from the Pool Building Committee gave a report. John indicated that John Miller had presented a plan design for the pool equipment building and that they were waiting on the Board of Directors to approve it before they took it out to bid. After the bids, they will present the final choice.
Voting for the Treasurer was tabled for a future meeting when Randy is present.
Candy made a motion to remove the lifeguard stands at a cost of $200 each and purchase 1 portable lifeguard stand at a cost of $2,000. It was seconded and passed unanimously. It will be paid from reserve account.
Many families have indicated that they want the slide and the slide can only be used if there are lifeguards on duty.
David mentioned that they had received a proposal for a wind screen for the tennis courts to provide some privacy, at a cost of $25 per linear foot. This was tabled for further discussion.
Budget approval is being delayed for further discussion.
New Business:
David indicated that we are having a backwash problem probably due to roots in the line. We were quoted $550 to clean out the drain. Mark made a motion to approve, David seconded it and it passed unanimously.
Open Forum:
Homeowner 1: Since we are doing WHAM donations starting the last week in November through December 21st, is it possible to have the clubhouse open for a few hours each Saturday for people to drop off their donations. Ransom indicated that someone would have to staff it while it was open. Candy is going to post a message on the message board asking for volunteers. Mark indicated it would be a good community service for boy or girl scouts. Candy will also talk with Alicia who suggested this project.
Homeowner 2: Since the management company contract expires in 2021, when will a committee be formed to evaluate and interview management companies and how will the volunteers be selected? Candy said she would look into it be not until after Christmas. This homeowner is interested in being on that committee. Mark suggested that they ask for volunteers in the meantime, before Christmas, to collect a list to select from when ready.
Homeowner 3: Also interested in being on the management committee.Ransom indicated that our next meeting is scheduled for December 21st. He wanted to know if we were going to have a meeting or not. Caller 1 reminded the board that we need to have an approved budget before the new year. David indicated that the 2020 budget was not approved until January, 2020.
It was decided that there would be a meeting in December, but it will be abbreviated.
The meeting was adjourned at 8:05 PM.
For detailed October 31, 2020 Income Statement click here.